How to Do Vendor Assessment on GeM Portal: A Comprehensive Checklist

Vendor assessment is the process of verifying the credentials, capabilities, and quality of a seller to ensure they can supply products or services as per the buyer’s requirements. It is mandatory for certain categories and sellers (e.g., OEMs, specific product categories).

Step 1: Understand Vendor Assessment Requirements

1. What is Vendor Assessment?

1. • Vendor Assessment is a quality verification process for sellers to ensure their products/services meet GeM’s requirements and buyer expectations.
   • Conducted by RITES to validate business credentials and capacity.

2. Who Requires Vendor Assessment?

1. • Mandatory for:
     • OEMs (Original Equipment Manufacturers)
     • Resellers who wish to sell in specific categories.
   • Exemptions:
     • MSMEs registered on the Udyam portal.
     • DPIIT-recognized startups.
     • Sellers with specific certifications like BIS or ISO.

3. Categories That Require Vendor Assessment

Check whether your product/service category requires vendor assessment on GeM.

Step 2: Gather Required Documents

Here is a checklist of mandatory documents you need to upload during the Vendor Assessment process:

Business Documents

1. GST Registration Certificate
2. PAN Card (Business or Proprietor)
3. Udyam Certificate (for MSMEs, if applicable)
4. Business Bank Account Details
5. Certificate of Incorporation (for LLP/Private Limited Companies)

Product/Service-Specific Documents

1. Manufacturer Authorization Certificate (for resellers).
2. BIS/ISO Certifications (if applicable).
3. Product Brochures and Technical Specifications.
4. Test Reports for specific products (if required).

Financial Documents

1. Turnover Certificate (CA Certified)
2. Audited Financial Statements (Last 3 Years)
3. Profit & Loss Statement

Compliance Documents

1. Declaration of compliance with Rule 144 (xi) of GFR.
2. Self-declaration for non-blacklisting.
3. Undertaking for quality assurance.

Step 3: Apply for Vendor Assessment

1. Login to GeM Portal: Visit gem.gov.in and log in using your seller credentials.
2. Navigate to Vendor Assessment Section: Go to Dashboard > Vendor Assessment and select Apply for Vendor Assessment.
3. Select RITES as Assessment Agency: RITES is the designated agency for vendor assessments on GeM.
4. Provide Business Details: Enter details about your business (name, type, address, turnover, etc.).
5. Upload Required Documents: Upload all necessary documents from the checklist provided in Step 2.
6. Pay Assessment Fee: The fee depends on your turnover and seller type:

1. • • OEMs:
       • Turnover ≤ ₹20 Lakh: ₹871.61 + GST
       • Turnover ₹20 Lakh–₹1 Crore: ₹1,743.22 + GST
       • Turnover > ₹1 Crore: ₹3,486.44 + GST
     • Resellers:
       • Turnover ≤ ₹20 Lakh: ₹217.90 + GST
       • Turnover ₹20 Lakh–₹1 Crore: ₹435.80 + GST
       • Turnover > ₹1 Crore: ₹871.61 + GST

Payment can be made online through the GeM portal.

Step 4: RITES Assessment Process

1. Document Verification

1. • RITES reviews the submitted documents to ensure they meet the GeM requirements. Ensure:
     • All documents are valid and legible.
     • Financial statements and turnover certificates are CA-certified.

2. Virtual Verification (Video Assessment)

1. • A virtual assessment may be conducted to verify your business setup, infrastructure, or storage facilities.

3. Site Inspection (If Required)

1. • For certain categories, RITES may conduct an on-site inspection to validate your manufacturing or warehousing capabilities.

4. Assessment Report

1. • Once the assessment is complete, RITES will generate an assessment report indicating:
     • Vendor compliance status.
     • Vendor rating (if applicable).

Step 5: Post-Assessment Actions

1. Assessment Outcome

1. • If successful, your GeM account will reflect the Vendor Assessed status.
   • Products and services linked to your profile will show higher visibility in search results.

2. Rectify Deficiencies (If Any)

1. • If the assessment highlights deficiencies, address them promptly and reapply.

3. Vendor Assessment Validity

1. • The Vendor Assessment is valid for 3 years. You can reapply before expiry if needed.

Step 6: Maintain Compliance and Records

1. Update Certifications

1. • Keep your BIS, ISO, and other certifications up-to-date.

2. Review New GeM Policies

1. • Regularly check for updates on GeM policies and guidelines.

3. Timely Renewals

1. • Ensure the Vendor Assessment is renewed before its validity expires.

Final Checklist for Vendor Assessment